Prize Placements Ltd - Privacy Policy

Prize Placements makes every effort to comply with the General Data Protection Regulation 2018 and is committed to protecting the privacy of every person who shares personal information with us. This privacy policy sets out how we collect and use information provided by clients, candidates or anyone else we work with.

Information we collect

Prize Placements collects information about individuals in order to be able to select and match suitably qualified applicants to clients and to find a suitable role for an applicant.

Under the GDPR regulations 2018, holding relevant personal information for the purposes of our services falls under the legitimate interest provision. This means that in order to provide these services to you, it is necessary that we hold information about you and use it to identify potential opportunities for individuals, and potential candidates for career opportunities.

Depending on how far individuals progress with an opportunity, the information we hold can be sourced from:

Publicly accessible domains

Your resume/curriculum vitae if you have shared it with us

Your interactions with us (such as interviews, notes from calls)

Third party comments (for example from references)

We only hold information that is relevant to enable us to offer the services sought from us by our clients and candidates. This could include:

Identification and contact details (e.g. name, phone number, email, proof of ID to ensure eligibility to work, information if required to provide a DBS check for which you would need to provide permission and further information at the time)

Bank details, NI number to enable us to process pay for temporary workers and meet our legal obligations.

Professional experience, education and any information relevant for a particular role.

We may also verify the personal information we hold such as qualifications, work performance and check references. References are usually those provided by the individual but can also be via our own network. We never contact your current employer without specific express permission.

As we often work with people over many years, working with them on temporary/contract opportunities and providing general career advice, we retain the personal information we hold unless you ask us to delete it, usually for a period of 2 years (or longer if required to meet our legal obligations).

How we use personal information

To provide services as an Employment Agency and Employment Business.

We use your personal information to act in your legitimate interests by identifying if career opportunities would be of relevance and interest to you.

Provision of news and updates on Prize Placements services and general career management advice.

We aim to assist individuals in managing their careers and hiring managers in making recruitment decisions through the provision of advice and perspectives on these topics. We may send you information on these topics from time to time.

Information storage and access

All the personal information we hold is stored securely on our premises and recruitment database. Only Prize Placements Ltd employees can access this information and we make every effort to store this information securely. We never sell personal information to third parties.

Outside Prize Placements, your personal information may be disclosed to:

Hiring companies as described above

Regulatory or law enforcement authorities when required by law.

Service providers to Prize Placements, but only to the extent necessary to perform work under our direction (such as technology support, database administration & payroll management)

We make every effort to ensure the information we hold is accurate and up-to-date. All Prize Placements employees receive training on data privacy and security to ensure that personal information is held and used securely and appropriately. If any privacy breach of your personal information occurs, we will inform you and take all possible steps to rectify.

Your rights

Subject to verifying your identity, you can ask to see what information we hold about you and can request that we correct any inaccuracies or that we remove the information we hold. We would only retain sufficient information to prevent future contact, maintain a record of information previously shared with clients and ensure we meet any legal obligations that may apply. If you inform us that you do not wish us to hold your personal information, we will not be able to provide you with career or project search services, or to provide any general career advice. You can contact us via the contact details at the end of this notice.

Website related data

We gather information and statistics about traffic to our website for example, which areas and services are most frequently accessed. We only use such data in the aggregate form and no data is personally identifiable. We do not employ the use of Cookies.

Changes to our Privacy Policy

This privacy policy may be changed by Prize Placements at any time. If we change our privacy policy in the future, we will set out those changes here, so that you will always know what personal information we gather, the purposes we might use it for and to whom we might disclose it. If, at any time, you have questions or concerns about our privacy commitment, please e-mail us or call us.

How to contact us

If you wish to contact us for any reason relating to our privacy policy or your personal information, please telephone: 020 8307 7611 or email: admin@prizeplacements.co.uk